Privacy Policy

Southampton University Students’ Union Theatre Group (“Theatre Group”) and Southampton University Students’ Union ("SUSU") are committed to safeguarding your privacy online. This Privacy Statement applies to the website THEATRE.SUSU.ORG. Please read the following policy to understand how your personal information will be treated as you make full use of our software and website. We regularly make improvements to our software and website and in order to keep up with these changes, Theatre Group reserves the right to change this privacy policy from time to time, so please check back periodically. Users may review updates to this Privacy Statement at any time via links on our site.

Gathering and Use of Personally Identifiable Information.

When you are cast in your first role with Theatre Group, we create a personal record on the website in order to accredit your performance in the show, containing only your first and last name, and the role you performed. Roles are added to this record by the Webmaster or a show’s Directors/Producers with each show you perform with us. This information is visible to all visitors to the site, but we have made every effort to maintain its security and correctness. You may opt out of having your data recorded at any time (see Choice/Opt-Out below).

Facebook Connect

When a user first logs in via Facebook Connect on THEATRE.SUSU.ORG, the “SUSU Theatre Group” Facebook application is granted limited access to their Facebook account, however, the THEATRE.SUSU.ORG website harvests no data from their account at this stage.

When a user requests to register their Facebook account with a profile on THEATRE.SUSU.ORG, their Facebook User ID is collected from Facebook. This number is used to identify each account on Facebook, and it is freely available to all Facebook visitors. Optionally, the user’s email address is also collected to allow a dialogue between the user and the Webmaster.

If the Webmaster denies the profile request, the record and email address are deleted. If Webmaster accepts the request, the email address is deleted, but the subject’s User ID may be kept indefinitely, even after the registration has been cancelled or forcibly deactivated, as a safeguard against hacking and website misuse. None of the above information is shared with any third party, and we have made every effort to ensure its security.

As a Facebook Connect registered member, any information that you add to your Theatre Group profile, or to pages under your control, will be visible to all visitors of the site. Theatre Group reserves the right to remove your registration privileges for posting content that we may deem incorrect or inappropriate. Theatre Group reserves the right to modify any shows or personal profiles to maintain appropriateness and correctness.

For more information on the features of Facebook Connect, please view the Facebook Privacy Policy.

Mailing List

Theatre Group may gather your email address to deliver infrequent mailings containing society news and event information. Theatre Group makes every attempt to handle your email address with security and care until it is added to the mailing list, at which point all other copies are destroyed. The mailing list is controlled by the University of Southampton’s Majordomo service, and the University of Southampton is responsible for the security of your email address. Theatre Group reserves the right to remove email addresses from the mailing list at any time and without warning. You may opt out of this mailing list at any time (see Choice/Opt-Out below).

Show Feedback

All information submitted in a show review form will be made available to the production team of the show and appointed committee liaison. A summary of all reviews, stripped of any reviewer identification and non-constructive criticisms of individual persons, shall be conveyed to the cast and committee. You are not required to submit any personal identification with your review, and every attempt is made to ensure its security and careful use. The show’s production team and committee liaison have full access to your reviews, but are forbidden from sharing them in any manner other than as described above.

Use of Cookies

For information on cookies stored by Facebook Connect, please consult the Facebook Privacy Policy.

Links to Other Sites

Our website and mailings contain links to various websites. Please be aware that these links and websites are not controlled by Theatre Group and that Theatre Group has no responsibility for the content, operation or privacy practices of the websites linked to by us. The websites linked to by THEATRE.SUSU.ORG are not covered by this privacy statement.

Security Measures to Protect Your Information

Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, Theatre Group cannot ensure or warrant the security of any information you transmit to us or from our online products or services, and you do so at your own risk. Once we receive your transmission, we make every reasonable effort to ensure its security on our systems.


When you attain your first role in a Theatre Group production, your name and the role you were given will be stored on the THEATRE.SUSU.ORG website and made available to all website visitors. You may send an email to the Theatre Group Webmaster or any member of the society committee to opt out of personal data storage and processing, and have your personal data removed from the THEATRE.SUSU.ORG website.

Should you submit a request to register your Facebook account with a THEATRE.SUSU.ORG personal profile, this request cannot be cancelled – it must be processed by the Webmaster – although you may email the Webmaster to inform them of an erroneous situation. Theatre Group reserves the right to store a permanent history of the THEATRE.SUSU.ORG personal profiles accepted and associated with your Facebook account as a safeguard against hacking and website misuse. However, as a Facebook Connect registered member, you may cancel your registration at any time by removing the “SUSU Theatre Group” Facebook application from your Facebook account (Application ID: 159701829101).

In order to stop receiving mailings from the Theatre Group mailing list, you will need to unsubscribe via the Majordomo MajorCool user interface at or by sending an email to containing the following text only:

unsubscribe susu-theatre (your address)

For example:
unsubscribe susu-theatre


Theatre Group is a student society made possible by Southampton University Students Union (“SUSU”), and as such is bound by the regulations and privacy policy of SUSU. For more information, visit

How to Contact Us

If you have any questions about this privacy statement, our practices or your dealings with Theatre Group, you can contact: